Nexus Spark Group
Effective date: 1st October 2026
Review date: 1st October 2027
Policy owner: Directors, Nexus Spark Group
1. Policy Statement
Nexus Spark Group is committed to providing and maintaining a safe and healthy working environment for its directors, employees, contractors, visitors and anyone who may be affected by our business activities.
We recognise our responsibilities under the Health and Safety at Work etc. Act 1974 and other applicable UK health and safety legislation.
As a recruitment business, our activities are primarily office and home-office based, alongside travel to client premises, meetings, events and shared workspaces. Our approach to health and safety is proportionate to the nature and level of risk associated with these activities.
We will take reasonable and practicable steps to prevent injury and ill health and to promote a positive approach to health, safety and wellbeing.
2. Responsibilities
The Directors of Nexus Spark Group have overall responsibility for health and safety within the business.
The Directors will:
- Identify and assess significant health and safety risks associated with our activities.
- Implement appropriate measures to eliminate or reduce identified risks.
- Ensure employees and workers receive appropriate information, instruction and guidance.
- Review health and safety arrangements periodically and following significant changes to the business.
- Investigate significant accidents, incidents or health and safety concerns.
- Ensure appropriate equipment is provided and maintained where necessary.
- Encourage employees and workers to raise health and safety concerns promptly.
Everyone working for or on behalf of Nexus Spark Group also has a responsibility to take reasonable care of their own health and safety and that of others who may be affected by their actions.
3. Risk Assessments
Nexus Spark Group will carry out proportionate risk assessments where appropriate to identify hazards arising from our activities.
Assessments will consider:
- Office and home-working arrangements.
- Display screen equipment.
- Electrical equipment.
- Slips, trips and falls.
- Manual handling where relevant.
- Business travel.
- Visits to client or third-party premises.
- Lone working.
- Work-related stress and wellbeing.
- Fire and emergency arrangements where Nexus Spark Group controls the premises.
Risk assessments will be reviewed where circumstances materially change or where there is reason to believe an existing assessment is no longer appropriate.
4. Home and Hybrid Working
Where work is undertaken from home, employees and workers are expected to maintain a suitable and reasonably safe working environment.
This includes:
- Maintaining an appropriate workstation and seating position.
- Keeping the working area reasonably free from trip hazards and obstructions.
- Using electrical equipment appropriately.
- Taking suitable breaks from prolonged screen work.
- Reporting any work-related health or safety concerns.
Nexus Spark Group will provide appropriate guidance and support where home-working arrangements create identifiable health and safety risks.
5. Display Screen Equipment
As the majority of Nexus Spark Group’s work involves computers, laptops and other display screen equipment, particular attention will be given to workstation safety.
Regular users should:
- Set up their workstation to support an appropriate working posture.
- Position screens and equipment to minimise unnecessary strain.
- Take regular changes of activity or short breaks from prolonged screen use.
- Report discomfort or concerns associated with their workstation.
Where required, Nexus Spark Group will undertake appropriate Display Screen Equipment assessments and consider reasonable adjustments.
6. Client Visits, Events and Business Travel
Nexus Spark Group personnel may travel to client offices, meetings, networking events, conferences and other business locations.
Employees and workers are expected to take reasonable precautions when travelling and comply with applicable health and safety requirements at premises they visit.
When attending client or third-party premises, Nexus Spark Group personnel should follow the site’s relevant safety, security and emergency procedures.
Any significant hazards or incidents encountered during a business visit should be reported to a Director.
7. Lone Working
Where an individual works alone, whether from home, a shared workspace or while travelling for business, they should take reasonable precautions appropriate to the circumstances.
Where a particular activity presents an increased risk, suitable arrangements should be agreed in advance.
Individuals should not undertake work where they reasonably believe conditions present a serious or unacceptable risk to their health or safety.
8. Electrical Equipment
Electrical equipment used for Nexus Spark Group business must be used in accordance with the manufacturer’s instructions and kept in a safe condition.
Damaged or potentially unsafe equipment should be removed from use and reported.
Employees and workers should not attempt electrical repairs unless appropriately qualified and authorised to do so.
9. Fire and Emergency Procedures
When working from premises controlled by Nexus Spark Group, appropriate fire and emergency arrangements will be maintained in proportion to the nature of the premises and activities.
When visiting client offices, shared workspaces or other third-party premises, personnel should familiarise themselves with relevant emergency arrangements where appropriate and follow instructions given by the organisation responsible for the premises.
10. Accidents and Incidents
Work-related accidents, injuries, significant near misses or dangerous occurrences should be reported to a Director as soon as reasonably practicable.
Nexus Spark Group will maintain appropriate records and investigate incidents where necessary to identify whether additional preventative measures are required.
Where an incident is legally reportable under the Reporting of Injuries, Diseases and Dangerous Occurrences Regulations 2013 (RIDDOR), Nexus Spark Group will ensure the appropriate reporting requirements are followed.
11. Wellbeing and Work-Related Stress
Nexus Spark Group recognises that health and safety includes consideration of work-related stress and wellbeing.
We aim to promote reasonable workloads, effective communication and a working environment in which concerns can be raised openly.
Anyone experiencing work-related stress or other wellbeing concerns that may be affected by their working arrangements is encouraged to raise the matter with a Director so appropriate support or adjustments can be considered.
12. Contractors and Temporary Workers
Where Nexus Spark Group engages contractors or other workers directly, we will take reasonable steps to ensure that relevant health and safety responsibilities are understood.
Where candidates or temporary workers are placed with a client organisation, health and safety responsibilities will depend on the nature of the engagement and contractual arrangements.
Nexus Spark Group will seek appropriate information from clients where necessary and expects clients to provide a safe working environment, appropriate induction, supervision, equipment and information relevant to the work being undertaken.
Workers are expected to comply with the client’s reasonable health and safety policies and promptly report significant concerns.
13. Consultation and Reporting Concerns
Nexus Spark Group encourages employees, workers and contractors to raise health and safety concerns.
No individual should knowingly continue an activity where they reasonably believe there is a serious and immediate risk to health or safety without first raising the concern with the appropriate person.
Health and safety concerns should normally be reported to a Director.
14. Training and Information
Nexus Spark Group will provide appropriate health and safety information, instruction or training where required by the nature of an individual’s role or working environment.
Employees and workers are expected to cooperate with reasonable health and safety requirements and complete any required training.
15. Review
This policy will be reviewed at least annually or sooner where:
- There is a significant change to Nexus Spark Group’s operations or working arrangements.
- Relevant legislation or regulatory guidance changes.
- An accident or incident indicates that existing arrangements should be reconsidered.
- A significant new health and safety risk is identified.
The Directors are responsible for approving and maintaining this policy.